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Company Policies

SUPPLIER CODE OF CONDUCT POLICY TABLE OF CONTENTS

Version History. 1

RELATED DOCUMENTS. 1

Introduction. 3

POLICY STATEMENT. 3

ABOUT THIS POLICY. 3

OVERVIEW.. 3

LAWS AND REGULATIONS. 3

HEALTH AND SAFETY. 3

UNDERAGE LABOUR. 3

FORCED LABOUR. 3

FREEDOM OF ASSOCIATION. 4

DISCRIMINATION. 4

WAGES AND BENEFITS. 4

WORKING HOURS. 4

HEALTH AND SAFETY WORKING CONDITIONS. 4

ENVIRONMENT. 4

BUSINESS INTEGRITY. 5

DISCIPLINE AND GRIEVANCES. 5

COMPLIANCE WITH CODE. 5

REPORTING CONCERNS. 5

POLICY SCOPE & COMPLIANCE. 5

POLICY GOVERNANCE. 5

ROLES & RESPONSIBILITIES. 5

AWARENESS, TRAINING & QUERIES. 6

Policy Review Details. 6

Introduction 

POLICY STATEMENT

The Board of 2San Global Limited recognises the significance of SUPPLIER CODE OF CONDUCT POLICY and maintaining the highest standards of customer care and partnership that are fundamental to its brand promise of “Better Care, Better Life”.

ABOUT THIS POLICY

OVERVIEW

12.1      We place business ethics and Corporate Social Responsibility (CSR) at the forefront of our business dealings, including those with our suppliers, both direct and indirect, recognising that they are key stakeholders in the success of our business.

12.2      We only choose suppliers who share our unwavering commitment to good ethical practices and who meet our standards in respect of health & safety, human rights and environmental stewardship.

12.3      We expect our suppliers to share our commitments and approach. This policy states the guidelines that we require of all our suppliers. We expect them to adhere to the guidelines and to confirm that they expect these requirements also of their supply chain, including sub-contractors.

LAWS AND REGULATIONS

12.4      Suppliers will comply with all applicable local and national laws, rules, regulations and requirements in the provision of products and services manufactured and provided to 2San. This includes compliance with the International Labour Organisation (ILO) Core Conventions. It is the supplier’s responsibility to maintain and enforce these standards within its own supply chain.

HEALTH AND SAFETY

12.5      Suppliers will comply, as a minimum, with all applicable Health & Safety legislation. 

12.6      Suppliers will continually improve Health and Safety performance towards best industry practice.

UNDERAGE LABOUR

12.7      Suppliers shall ensure that no under age labour has been used in the production or distribution of goods and services to 2San. A child is any person under the minimum employment age according to the laws of the country where the product (or parts of) or services are sourced from, or in the absence of law under the minimum age for completed mandatory education.

FORCED LABOUR

12.8      Suppliers will not use or tolerate in their supply chain any form of slavery, servitude, indentured, bonded, involuntary prison, military or compulsory labour or any form of human trafficking.

12.9      All work must be conducted voluntarily and without threat of any penalty or sanctions.

12.10    No employee government issued identification, passports or work permits will be retained by the supplier as a condition of employment.

12.11    Workers’ rights to leave the workplace after their shift or to terminate their employment after reasonable notice and receive owed salary must be recognised by the supplier. This applies to local or migrant employees.

12.12    Suppliers are asked to report to 2San any incidents of slavery or human trafficking found in its business or supply chain.

FREEDOM OF ASSOCIATION 

12.13    Suppliers shall respect the rights of workers to associate or not to associate with any group, as permitted by and in accordance with all applicable local and national laws and freedom of association and collective bargaining. Suppliers shall not interfere with or discriminate against workers choosing to belong to them.

12.14    Where the right to freedom of association and collective bargaining is restricted under national law, suppliers will facilitate, not hinder, alternative means of independent and free association and bargaining.

DISCRIMINATION

12.15    An inclusive and diverse work environment is encouraged, with equal opportunities for all workers.

12.16    All employees must be treated fairly and not discriminated against in any form of employment.

12.17    Suppliers must not discriminate against any employee based on age, gender, sexual orientation, race, ethnicity, colour, disability, religion, political affiliation, union membership, national origin, marital or pregnancy status during any recruitment or employment activities.

12.18    Suppliers must commit to a workforce free of any harassment or threat of harassment. Any forms or threats of harassment, physical, mental, sexual or verbal, must be prohibited and not tolerated.

WAGES AND BENEFITS

12.19    Wages and benefits must meet legal minimums and industry standards without unauthorised deductions.

WORKING HOURS

12.20    Suppliers must ensure working hours comply with national laws and standards and should not expect workers to work (including overtime) in excess of hours set out in relevant working time legislation or other national legal limits unless an opt out has been chosen by the employee with appropriate supporting written evidence.

HEALTH AND SAFETY WORKING CONDITIONS

12.21    Suppliers must provide safe and clean conditions for workers at sites of working and residential facilities. Clear procedures must be in place to ensure regulated occupational health, safety and wellbeing standards are adhered to. Suppliers must comply with the 2San Health and Safety policy.

ENVIRONMENT

12.22    Suppliers must comply, as a minimum, with all applicable environmental legislation.

12.23    Suppliers must have clear procedures in place to ensure direct and indirect environmental impacts associated with the goods and services are understood, measured, and managed. Suppliers must comply with the 2San Environmental policy.

BUSINESS INTEGRITY

12.24    Suppliers shall not engage in any form of bribery or corruption or undertake any action that contravenes the 2San Bribery and Corruption policy.

DISCIPLINE AND GRIEVANCES

12.25    Suppliers must provide a grievance mechanism for workers and their organisations to enable workers to anonymously raise workplace concerns. The mechanism must be transparent, set out clearly how grievances will be assessed, and feedback provided. Workers and their representatives must be informed clearly how the scheme operates and its scope and that it is equally accessible to all workers.

12.26    Disciplinary procedures shall be clearly documented, communicated and easily accessible to all workers. All disciplinary matters shall be recorded including evidence that the worker knew and understood what he/she was accused of and given the right to trade union or other appropriate representation at disciplinary meetings which may lead to significant disciplinary penalties or dismissal.

COMPLIANCE WITH CODE

12.27    Suppliers must be able to demonstrate compliance with the 2San Supplier Code of Conduct. This includes documented evidence and the right of 2San or a designated firm to conduct audits. Audits to include facility inspections, review of supplier records business practices and conducting employee interviews.

REPORTING CONCERNS

12.28    Suppliers are invited to report any area of concern to 2San.

POLICY SCOPE & COMPLIANCE

This policy applies to all 2San Global Limited locations and staff and to all information and information systems, on which 2San Global Limited depends. All staff are responsible for complying with this policy. 

POLICY GOVERNANCE

The following table identifies who within 2San Global Limited is Accountable, Responsible, Informed or Consulted with regard to this policy.

  • RESPONSIBLE: Neil Ashworth – Non Executive Board Director
  • ACCOUNTABLE: Simon Whiley – Global Managing Director
  • CONSULTED: Board of 2San Global Limited, Departmental specialists and teams
  • INFORMED All employees, all contractors, all other 3rd party organisations with any form of access to 2San Global Limited’s information and information systems.

This policy will be reviewed as it is deemed appropriate, but no less frequently than annually.

Policy review will be undertaken by the Board of 2San Global Limited, Departmental specialists and external sources where appropriate.

ROLES & RESPONSIBILITIES

SUPPLIER CODE OF CONDUCT POLICY is a responsibility of all staff. The ultimate responsibility for information security lies with SIMON WHILEY, GLOBAL MANAGING DIRECTOR but this responsibility is discharged through the designated roles of Departmental Director / Heads of / Specialists etc.

AWARENESS, TRAINING & QUERIES 

The SUPPLIER CODE OF CONDUCT POLICY is readily accessible internally via the company intranet, and can be provided upon request to external parties.

SUPPLIER CODE OF CONDUCT POLICY awareness is incorporated in the induction process and delivered on an on-going basis through a number of communication methods, including:

  • Mandatory annual compliance training
  • Intranet awareness page
  • Team Briefings, Meetings and Conferences
  • Emails To discuss any matter relating to the SUPPLIER CODE OF CONDUCT POLICY, contact your Head/Director of Department in the first instance.

Policy Review Details

Date of publication

20.08.2021 Name

Frequency of review

1 years

Due date of next review

20.08.2022

Due date of next review

Simon Whiley, Global Managing Director

  

Other Company Policies

Privacy Policy
Quality Policy
Environmental Policy
Anti Slavery & Human Trafficking
Supplier Code of Conduct
Anti-bribery & Corruption
Corporate Social Responsibility